Connected Workforce
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The Nvolve Guide to Overcoming Inefficient Work Processes 

If you are still operating with paper-based and excel processes for your training needs, health & safety, quality, and many other areas of the business, you will find it extremely slow for information to travel from frontline employees through to management.

The future of manufacturing operations will still rely on people. To keep up with Industry 4.0 you have to give your industrial workforce a digital edge. This can be achieved by investing in a Connected Workforce Solution where you have a single source of truth. It is hard to make the right decisions every day, and even harder when you don’t have the information to make the decisions. Paper processes slow everything down and there is a higher risk of anomalies and information getting misplaced. These paper-based workflows have proved to be a core problem for manufacturing companies as these are now well past their sell-by date. The time has finally come for a 100% Paperless operation across your entire business.
There are many “pain points” and challenges manufacturing companies are facing by not having a Connected Workforce Solution.

1. Inefficient capturing of information and sharing of information

Paperwork and paper-based workflows are time-consuming for employees especially if they are tasked with multiple objectives onsite. The movement of information can be prolonged as a result of using this method of managing workflows.
Paper-based processes are inefficient for capturing informationand making it available to those who need that information. Knowledge transfer from experienced employees to new employees can be extremely difficult if there is not a proper knowledge-sharing solution in place. Implementing a Connected Workforce Solution will provide an instant approach for transferring information resulting in a smoother onboarding process. In an increasingly digitally connected world, the younger generations now expect the kind of convenience, speed, and efficiency that have been made possible by digital communications.

2. ESG & Sustainability Compliance

There has been a major focus on ESG & Sustainability within organisations in the last few years. Shareholders, Customers, Employees, and other Stakeholders demand sustainable ESG initiatives.

If companies cannot demonstrate that they have implemented an ESG initiative through a checklist or sophisticated system then the regulator will be less likely to believe that the task was actioned. Paper-based processes, word of mouth or excel sheets for tracking will not suffice with the current and upcoming ESG & Sustainability regulations. 

The Nvolve platform provides visible, auditable, and actionable analytics at both the site and global levels to drive and manage your ESG strategy and goals. This includes a 9-point Connected Workforce action plan which is reported via the Nvolve ESG Dashboard.

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3. Employee Dissatisfaction

Paper and excel based processes will cause employee frustrations. When reporting and training are not being monitored properly, employees will become dissatisfied and will lack interest in this area of their jobs. When a company decides to go digital with its workforce systems, then the information the employee is trying to get across is locked in. There is no room for errors. When there is a proper connected workforce solution in place the employee will feel more valued and heard.
There is significantly more chance of an employee’s improvement ideas and concerns to be actioned by their managers through an efficient system. When employees see their feedback getting recognised this will have a positive effect on morale in the workplace. They will feel part of the processes. The Nvolve Connected Workforce solution features an ‘employee suggestion tool’ where they can voice their opinion on work processes, continuous improvement, and health & safety, etc.

4. Financial & Compliance Risks

Compliance is a challenging area to control when paper-based management methods are being used. If you don’t have quick access to important documentation such as inspection reports and training records, you could face notice of violations by a regulator. A paper-based approach means slower processes, more administrative resources, and a higher risk of inefficiencies such as documents being misplaced, handwritten notes being misread, and paperwork being incomplete.
This can result in financial and compliance risks to the business which can subsequently lead to reputational damage. This can easily be avoided by closing this gap through digitising your workflow systems.
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5. Employee Communication

It is no secret that the manufacturing industry is struggling to attract and retain employees. The more you engage your employees the more likely you are to retain them. By creating an environment where employees feel “Connected” they are motivated and empowered to identify risks and opportunities to environmental, health & safety, and other areas of the business and maintain the ISO standards. It is also extremely important to recognise the nature of the work employees do on-site.
By going digital, you have the opportunity to use handheld digital devices such as phones and tablets which could be more suitable for the nature of the job roles within the manufacturing industry as they are mobile.
A Connected Workforce Solution allows manufacturing companies to make frontline employees feel more valued by giving them access to an efficient, easy-to-use platform making their working day easier. Companies will also have the comfort of knowing they are saving environmental costs by moving away from paper and reducing financial and compliance risks through a single source of truth.